Coordination & Planning
Let us handle the details, from comprehensive full-service planning to expert day-of coordination. Our experienced team creates seamless timelines, communicates with vendors and guests, and more to ensure a smooth and stress-free wedding day. We'll manage all the details, allowing you to relax and enjoy your special day. Schedule a meeting with us to discuss how we can support your wedding day!
Meet the Team
With eight years of team experience on coordinating upscale weddings and events in Ohio, Rebecca brings a wealth of expertise and creativity to the table. A former teacher now residing in Des Moines with her husband and two children, she has mastered the art of organization and attention to detail. Her passion for event planning was ignited again as she coordinated a record-breaking school fundraiser for her district. There she realized her talent for crafting unforgettable experiences.
Rebecca is a detail-oriented professional who thrives on creativity and problem-solving. From orchestrating seamless timelines to troubleshooting last-minute challenges, she ensures that no detail is overlooked. Her true joy lies in working closely with clients to design weddings and events that reflect their unique personalities. For Rebecca, each day is as different as the couples she works with, and she delights in the opportunity to curate bespoke celebrations that leave lasting impressions.
To Rebecca, event planning isn’t just a career—it’s a lifestyle filled with creativity, innovation, and partnership. She believes that every event is a chance to create magic, and she approaches each one with enthusiasm, precision, and a touch of fun. Whether she's designing an intimate ceremony or a grand gala, Rebecca is dedicated to making every moment unforgettable.
Rebecca Gillotti
Amber spent the first 10 years of her life in the South. She then moved outside of Chicago where she went to school earning a certificate in Domestic Violence. Not long after that, she met the love of her life, Dave. It didn't take long to settle down and start a family. Eventually, landing in Des Moines, IA which has become home these past 10 years.
While being a stay home mom Amber honed her craft skills which led to a part time job teaching Arts & Crafts. This allowed her creativity to really shine. She has always been a planner and never one without a list! This eventually led to planning parties, dances, and events. With years of work in customer service, she knows what is important to a client. She will help manage your day, work with your vendors, and make sure all those little details that are well taken care of. Her passion has always been to help others and she is looking forward to working with you as your event coordinator!
Since Amber and Dave are husband and wife, you get a pair of specialized wedding support that couldn’t be more connected and in sync! Utilizing the wedding day care of a couple who have been married for over 15 years is the greatest benefit to you as your DJ and Coordinator!
Amber Wolfrum
In short, it’s a wedding day you get to enjoy to the highest level! It’s the greatest gift you can give yourself as an engaged couple. Get all the support you probably didn’t know you needed…because this is probably the only time in your life that you’ll plan the biggest event of your life! One of the most common testimonials newly married couples share looking back on wedding day is how much they wish they had planning and day-of help! Don’t go about it alone! Meet with us to see how we can customize our service to meet your needs!
What is Silver & Light Co planning and Coordination?
Pre-Wedding:
Timeline Creation: They'll work with you to create a detailed timeline for the entire wedding day, including ceremony, cocktail hour, and reception.
Vendor Confirmation: They'll confirm all vendor contracts and communicate with them to ensure they understand their roles and responsibilities.
Rehearsal Attendance: They'll attend the rehearsal to ensure everyone knows their cues and the overall flow of the ceremony.
Venue Walkthrough: They'll conduct a final walkthrough of the venue to ensure everything is set up according to plan and to identify any potential issues.
Wedding Day:
Arrival Coordination: They'll coordinate the arrival of the wedding party, ensuring they're ready on time for photos and the ceremony.
Vendor Management: They'll manage all vendors, including photographers, videographers, caterers, DJs, and more, ensuring they arrive on time and set up as planned.
Timeline Adherence: They'll keep everyone on schedule, making adjustments as needed to ensure the day flows smoothly.
Problem-Solving: They'll be prepared to handle any unexpected issues or emergencies that may arise, such as a vendor running late or a last-minute change in the plan.
Guest Management: They'll assist with guest arrival, seating arrangements, and any special requests or needs.
Ceremony Coordination: They'll coordinate the processional and recessional, ensuring everyone is in the right place at the right time.
Reception Setup: They'll oversee the setup of the reception, including table settings, centerpieces, and other decor.
Event Flow: They'll manage the flow of the reception, including announcements, speeches, cake cutting, and the first dance.
Cleanup and Breakdown: They'll coordinate the breakdown and cleanup of the venue, ensuring everything is returned to its original state.
What is Wedding Day-Of Coordination?
Pre-Wedding Planning:
Initial Consultation: They'll meet with you to understand your vision, style, and budget for the wedding.
Budgeting: They'll help you create a realistic budget and track expenses throughout the planning process.
Vendor Selection: They'll research and recommend top-notch vendors like caterers, photographers, florists, musicians, and more.
Contract Negotiation: They'll review and negotiate contracts with vendors to ensure favorable terms for you.
Timeline Creation: They'll develop a detailed timeline for all tasks and events leading up to the wedding day.
Design & Decor: They'll help you conceptualize the overall design and decor, including color schemes, themes, and centerpieces.
Guest List Management: They'll assist in creating and managing your guest list, including RSVP tracking and seating arrangements.
Invitation & Stationery: They'll help design and order invitations, save-the-dates, and other wedding stationery.
Wedding Weekend Planning: They can help plan and coordinate any pre-wedding or post-wedding events, like rehearsal dinners or brunches.
Wedding Day Coordination:
Rehearsal Dinner: They'll coordinate the rehearsal dinner, including venue selection, menu planning, and guest management.
Wedding Day Timeline: They'll create a detailed timeline for the wedding day, ensuring a smooth flow of events.
Vendor Coordination: They'll communicate with all vendors to confirm their arrival times, set-up instructions, and any last-minute changes.
On-Site Management: They'll be present on the wedding day to oversee all aspects of the event, ensuring everything runs smoothly.
Crisis Management: They'll be prepared to handle any unexpected issues or emergencies that may arise.
Post-Wedding Tasks: They'll help with tasks like vendor payments, return of rentals, and thank-you note writing.
What is Full Service Wedding Planning?
While there may be similarities wedding to wedding, every wedding is unique and may require different amounts of support. For this reason, each wedding is quoted separately after we have a chance to meet with you and discuss your plans and anticipated needs. This also gives you the opportunity to meet with the team and get to know them better! There is no better way to ensure the Silver & Light Co team is the best fit for you and your wedding! While its best for everyone to have each wedding quoted, we understand that you need to have a general idea of what the cost may be. You can expect the simplest wedding day-of coordinator plan to start at $1,695 and go up from there, with partial or full service planning building on that starting point as well. We’ll explain the plan behind the cost so you know exactly what you are getting for your money from booking day to wedding day!
How much will this kind of support cost?
How do I get started?
Let’s get connected so we can schedule a Meet & Greet! Fill out the form below and we’ll send you an email back with some information and links to schedule a meeting! We are looking forward to hearing about your wedding plans!